1941, Monday 01 December;
The room was packed, tension in the air, a nervousness among some, less informed, a concealed excitement among others. “Ah hm, Gentlemen” the room fell silent as their chair, Governor Caldecott began to speak. “Before I begin with the business of the day, I will take this opportunity to introduce you to Admiral Phillips, who has arrived to take over from Vice Admiral Layton, as Commander in Chief, Eastern Fleet, and in advance of the imminent arrival of his flagship, the battleship HMS Prince of Wales, and accompanying ships, known as Force Z.” All eyes turned to look at a small, immaculately dress Admiral, sitting next to the well-liked Layton. He nodded, returning their gaze.
Caldecott continued, “Apologies for the delayed start, the meeting of the Executive Committee, despite starting an hour earlier, ran over by 50 minutes. That is why I have had to put the War Council meeting back by an hour. Furthermore, most of you will have to chair your respective sub committee’s this afternoon, as I anticipate you will have a lot of work today. I had already had the subcommittee members notified of these extraordinary meetings yesterday, and there should be a full attendance, with our northern members flying in from Penang and Kuala Lumpur as we speak.”
He sat back, and paused, letting the words sink in. “Gentlemen, what I am about to tell you, I’m sure you needn’t be reminded, is top secret, but to reinforce that, you will now notice security is being tightened up. I received a message from the Prime Minister yesterday morning updating us with some very disturbing news. As you know the Americans have been in talks with the Japanese over a number of months, in an effort to defuse the crisis caused by Japanese occupation of much of China, followed up more recently with Indo-China.
On the 26th of November, the US Secretary of State, outlined to the Japanese, a proposed basis of agreement between them, with the demands that Japan withdraws from both Indo-China and China. I am informed that the Prime Minister and Chiefs of Staff are of the opinion that this proposal has been rejected by Japan. In addition, our intelligence continues to report of a steadily increasing build-up of Japanese forces in Indo-China, and significant movement of naval forces
So, with there being no further diplomatic movement, we must assume war is likely to come. With that presumption, I am informed that we are to move to a state of readiness and be prepared for war!” There was an intake of breath from some of them, the General Manager of the FMSR snapping his pencil in surprise. Caldecott continued “In light of this information, and following a unanimous agreement among the Executive Council, with the full powers invested us, we have taken the following decisions.
All military leave has been cancelled, and all units are to bring themselves up to second degree readiness with 24 hours’ notice. The volunteer forces are all to be mobilised, and guards posted at strategic points and instillations. All workers in war sensitive industries will come under the new Malaya War Act, Mr Smart, your railways are going to be very busy the next few days, we have a lot of units to relocate, and Mr Rodgers, I trust the movement of strategic goods and implemented tighter controls won’t significantly affect the efficiencies of the harbour boards.
Inspector General Dickinson, we are going to want to declare quite a number of restricted zones, and we will need to place a number of individuals under close surveillance, and with that in mind Chief Justice Trusted, there will be an unusually high number of calls on your judges seeking authority on this.
So then, gentlemen, I’ll close this War Council, and let you all go to attend your respective sub committees, to put our contingency plans into operation. We will meet again tomorrow at 10am sharp to review and update, thank you” The noise of chair legs scrapped back heralded their exit, their minds were already recalling the agendas and orders for their committees that had been so painstakingly prepared in numerous previous meetings.